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Regulation
Vibram® UTLO – Ultra Trail Lago Orta 2019

this regulation may be subject to changes

ART 1. GENERAL INFORMATIONS

The UTLO events s.s.d.r.l. organizes on october 18, 19 and 20, 2019, the nineth edition of the running event “Vibram® Ultra Trail del Lago d’Orta – UTLO“, affiliated to F.I.D.A.L. (Italian Athletics Federation), in partnership with the municipalities of Omegna, Ameno, Armeno, Arola, Cesara, Madonna del Sasso, Miasino, Nonio, Orta, Pella, Pettenasco, S. Maurizio d’Opaglio, Quarna Sopra, Quarna Sotto, Valstrona and Varallo Sesia.
The event is part of the F.I.D.A.L. calendar of Piedmont.

ART 2. EVENTS

There will be 4 different events on october 18, 19 and 20, 2019, in the countryside surrounding the Orta lake. Each event is run in one stage, at one’s own speed, but within a time limited and in semi-autonomy:

Friday 18 october 2019

  • 1) Vibram® UTLO 140Km, around 140 km with about 7600 meters of height gain.
  • 2) Vibram® UTLO 100Km, around 100 km with about 6200 meters of height gain.

Saturday 19 october 2019

  • 3) Vibram® UTLO 60km, around 60 km with about 3320 meters of height gain.
  • 4) Vibram® ULTO 34km, around 34 Km with about 2200 meters of height gain.

ART 3. CONDITIONS OF PARTICIPATION

To participate in the Vibram® UTLO 140Km it’s mandatory to have completed, between 01/01/2018 and 30/09/2019, at least one “4 points”, new ITRA evaluation (5 points old ITRA evaluation), qualifying race (see also ART 5. ENROLLMENT PROCEDURES).

To participate in the Vibram® UTLO 100Km it’s mandatory to have completed, between 01/01/2018 and 30/09/2019, at least one “3 points”, new ITRA evaluation (4 points old ITRA evaluation), qualifying race (see also ART 5. ENROLLMENT PROCEDURES).

If no one of the completed races should be a qualifying race but, at least, one of them had a comparable track, the athlete can ask, in advance, the permission to attend at the race emailing to registrations@ultratraillo.com his/her races’ list. The list will be evaluated by the selection team that will give his ok or denial. In any case, the final decision of the selection team will be without appeal.

To participate in the other events it does not need to have attended to other events, but it does need:

  • To be totally aware of the length and the specificity of the event and to be perfectly prepared for it
  • To have acquired, prior to the race, a real capacity for self-sufficiency in the mountains which permits the management of problems induced by this type of course, and notably:
    • To know how to face, without outside help, climatic conditions which can become very difficult due to the altitude (night, wind, fog, cold, rain or snow)
    • To know how to manage, even if one finds oneself isolated, physical or mental problems arising from high fatigue, muscular or joint pain, digestive problems, minor ailments…
  • To be fully aware, that it is not the role of the organization to help a runner to overcome these problems
  • To be fully aware, that for such an activity in the mountains security depends upon the capacity of the runner to adapt to the problems encountered or envisaged.

Participation in one of the events assumes the acceptance of the present regulations and the F.I.D.A.L. regulation for the Trail Running races (rules 252) without reserve.

ART 4. SEMI-AUTONOMY

Semi autonomy is defined as having the capacity to be autonomous between two refreshment points, not only on the food front but also that of clothing and security, being able to adapt oneself in particular to problems encountered or envisaged, like for example: bad weather, physical problems, injuries, etc.
This principle is implicated in the following rules:

  • 1. Each runner must have all his mandatory equipment with him at all times during the race. The mandatory equipment must be showed at the bib number pick up, in order to have it, and, at any time, during the race, the marshals can verify it. The runner is obliged to accept these controls, at the risk of exclusion from the race.
  • 2. The refreshment points supply food and drink which must be consumed on site.
    The organisation only supplies still water for filling water bottles or camel bag. The runner has to ensure, when leaving each refreshment point, that they have a sufficient amount of water and food to keep them going to the next refreshment point (in order to reduce the environmental impact, no drinking cup will be available at the refreshment points).
  • 3. It is forbidden, to be accompanied during all or any part of the race by a person not enrolled.

ART 5. ENROLMENT CONDITIONS

Entry is open to athletes

  • aged 18 and over
  • who are in possession of a valid medical certificate specifically for sports racing activities that doesn’t expires before the 21/10/2019. The non-italian runners must use and fill in the form that they can download here: https://www.ultratraillo.com/wp-content/uploads/medical-certificate-utlo-2019.pdf.
  • is associated to F.I.D.A.L., or to a recognised E.P.S., or have a Runcard / Mountain Trail Runcard.
    Foreign athlete must be licenced or registered for a Foreign Federation recognised by the IAAF.
    If the athlete, after his registration, does not fit one of the above categories, the organizers will sbuscribe for him a Mountain Trail Runcard.

Enrolment is online, using WEDOSPORT, filling in the appropriate form.
To enroll for the 140km it’s mandatory to have completed, between 01/01/2018 and 30/09/2019, at least one “4 points” new evaluation (5 points old evaluation) qualifying race.
To enroll for the 100km it’s mandatory to have completed, between 01/01/2018 and 30/09/2019, at least one “3 points” new evaluation (4 points old evaluation) qualifying race.
The evaluation criteria are the ones used by ITRA (www.i-tra.org).
For the list of the qualifying races use the follow link: itra.run/page/290/Calendar.html

If an athlete completes his registration for the 140Km or the 100Km without the mandatory requirements and, at the 30/09/2019, this requirements still miss, his/her registration will be transferred, without any possibility of complaint or reimbursement, to the race, for which has the necessary requirements, with the distance closest to that originally chosen.

The fee payment is possible with credit card, paypal, mybank, satispay using the online service provided by “WEDOSPORT” or, for the UE citizens, with bank transfer (payments of the fee with bank transfer will be accepted only from countries in the EU. For bank transfer received from other countries it’s possible an integrative fee request, for the regularisation of the registration, at the bib number pick-up).
The registration is personal and final, it’s not allowed exchange of bib numbers or names.
It will be possible to change the distance following this rules:

  • every request must be submitted not after the 30/09/2019
  • the passage to a longer distance will be accepted only after the payment of the fee integration.
  • there will be no refund of the exceeding fee for the passage to a lower distance.

The posponement of the registration fee to the next edition is not allowed.
If the athlete is unable to participate and wishes to cancel his registration, he/she must notify the organisers only by e-mail at the following address: registrations@ultratraillo.com.
Procedures for reimbursement are as follows:

  • cancellation by 30/06/2019: reimbursement of 60% of fee
  • cancellation by 31/08/2019: reimbursement of 50% of fee
  • cancellation by 30/09/2019: reimbursement of 40% of fee
  • cancellation after the 30/09/2019: no reimbursement
    Reimbursements will be made by 31/12/2019 and it’s subject to deduction of bank charges pertaining to refund processing.
    In the case of a runner’s non-chronic osteo-articular or muscular injury, and only in this case, arising after registration and which is not completely curable by the day of the race, the athlete will have to send a medical certificate, released not after the 19/10/2019, with the pathology and the prognosis to this e-mail registrations@ultratraillo.com.
    If the medical committee’s decision is favourable, the runner will benefit from a 40% discount for the registrations, for the same distance, to the next year event.
    Should the race be cancelled due to circumstances beyond our control up to 15 days before the races, the Organisers reserve the right to refund 50% of the registration fee paid. This percentage is calculated to enable the Organisers to cover part of the expenses incurred which cannot be recovered.

    ART 6. REGISTRATION FEES

    The UTLO events s.s.d.r.l is a no-profit sport association; The athletes’ registrations fees are contributions made by the participants, to cover organisational costs. These are not payment for services received.
    The registration’s fees for the 2019 are:

    VIBRAM® UTLO 140km: € 130,00 until 30/06, from 01/07 until 31/08 € 145,00, from 01/09 € 160,00. Registrations will close on the 30/09/2019

    VIBRAM® UTLO 100km: € 90,00 until 30/06, from 01/07 until 31/08 € 100,00, from 01/09 € 110,00. Registrations will close on the 30/09/2019

    VIBRAM® UTLO 60km: € 50,00 until 30/06, from 01/07 until 31/08 € 60,00, from 01/09 € 70,00.Registrations will close on the 30/09/2019

    VIBRAM®UTLO 34km: € 35,00 until 30/06, from 01/07 until 31/08 € 40,00, from 01/09 € 45,00.Registrations will close on the 30/09/2019

    ART 7. BIB NUMBER AND RACE PACK PICK UP

    In order to pick up the bib number, athletes must pass the mandatory equipment check.
    If the mandatory equipment is ok a countersigned checklist will be given in return. The checklist must be given to the staff in order to have the bib.
    Every bib is individually handed to each runner on production of:

    • A photographic identity
    • A copy of the medical certificate (if not already submitted or sent)
    • Countersigned checklist of the mandatory equipment

    The race bib must be worn on the chest or the stomach and must be permanently and fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back or a leg (this will allow to speed up the controls during the race). The name and logo of the sponsors must neither be modified, nor hidden.

    It will be possible to pick up bibs and race packs according to this timetable:

    Friday 18 october 2019

    • 140km from 11:00 AM till 07:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 100km from 02:00 PM till 10:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 60km from 04:00 PM till 10:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.

    Saturday 19 october 2019

    • 60km from 05:00 AM till 07:00 AM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 34km from 06:00 AM till 10:00 AM at the UTLO Village in Omegna viale Giuseppe Garibaldi.

    ART 8. MANDATORY EQUIPMENT

    In order to participate in these events, a set of obligatory equipment is required. Each runner must have all his mandatory equipment with him at all times during the race. However, this is the minimum necessary to run safely and that each trail-runner must adapt it according to their needs.
    Mandatory equipment 140km – 100km – 60km

    • Backpack
    • Mobile phone, insert emergency numbers, keep the phone always on, do not mask the number, check to start with fully charged battery and enough call volume
    • Personal drinking cup (at least 15cl). No drinking cup will be available at the refreshments
    • Bottles or camel bag, with a water reserve of 1lt (at least)
    • Working headlamp with spare batteries. For the 140Km and the 100Km it’s mandatory to have two headlamps with spare batteries.
    • Survival blanket / heatsheet
    • long pants or capri pants + socks (to completely cover the legs)
    • Solid food reserve
    • Waterproof jacket (like GoreTex) with hood
    • Warm clothing (long-sleeved shirt) suitable to face extreme conditions and extreme cold on the mountains (wind, rain, snow)
    • Whistle
    • Adhesive elastic band, suitable for making a bandage or strapping (min 100 cm x 6 cm)
    • Hat, cap or bandana

    Recommended equipment 140Km – 100km – 60km

    • Trail / trekking poles
    • Pocket knife
    • Spare warm clothing, in case of bad weather conditions or stop for injury
    • Gloves
    • Little cash (20€)

    Mandatory equipment 34km

    • Backpack
    • Mobile phone, insert emergency numbers, keep the phone always on, do not mask the number, check to start with fully charged battery and enough call volume
    • Personal drinking cup (at least 15cl). No drinking cup will be available at the refreshments
    • Bottles or camel bag, with a water reserve of 1lt (at least)
    • Survival blanket / heatsheet
    • Solid food reserve
    • Waterproof jacket (like GoreTex) with hood
    • long pants or capri pants + socks (to completely cover the legs)
    • Warm clothing (long-sleeved shirt) suitable to face extreme conditions and extreme cold on the mountains (wind, rain, snow)
    • Hat, cap or bandana
    • Working headlamp with spare batteries

    Recommended equipment 34km

    • Trail / trekking poles
    • Gloves

    ART 9. BAG WITH CHANGE OF CLOTHES (ONLY FOR 140KM AND 100KM)

    At the bib number pick-up will be given, only to the athlets of the 140Km and the 100Km, bags for a change of clothes of approx 30lt: 2, in different colors, for the 140Km, 1 for the 100Km.
    In this bags the athletes can insert clothes, food ar other things that they think could be useful to have during the race. The bags will be collected at the village UTLO before the start of the race.
    The athletes will find the bags in:
    140Km

    • bag1: aid station in Omegna, Km 61 approx
    • bag2 : life base in Arola, Km 100 approx

    100Km

    • bag : life base in Arola, Km 62 approx

    Only bags provided by the organi will be taken and transported.
    Bags with objects attached externally will not be transported.
    Poles are not allowed in these bags. The contents of the bags will not be verified, no contestation over the contents of the bag at the finish will be accepted for damages or items lost.
    It is advised not to leave fragile or valuable items in the bags.
    The bags will be transported back in Omegna where the athlets, or their delegates, can pick them showing the bib number.
    The bag can be picked at the UTLO Village:

    • Saturday 19: from 10:00 PM till 00:00 AM
    • Sunday 20: from 6:00 AM till 12:00 PM

    The organisation will not send unpicked up bags to any address. For hygiene reasons, unpicked up bags will be destroyed after the pick-up deadline.

    ART 10 DEPARTURES

    (the timetables can change, the runners will be warned in time)

    Friday 18 october 2019 140Km/100Km – Omegna, Piazza Salera

    • 140km briefing: 07:30 PM / Departure time: 08:00 PM
    • 100km briefing: 10:30 PM / Departure time: 11:00 PM

    Saturday 19 october 2019 60Km/34Km – Omegna, Piazza Salera

    • 60km briefing: 07:30 AM / Departure time: 08:00 AM
    • 34km briefing: 10:30 AM / Departure time: 11:00 AM

    ART 11. PATH

    The path is mostly on trails and dirty roads.
    Competitors must follow the race course without short cuts; race course is marked with signs, red tape, reflective material, red flags or orange paint and will be shown during the briefing. The move away from the official path, as well as result in disqualification, will be at the sole risk and danger of the competitor.

    ART 12. ENVIRONMENT

    Competitors must behave in a respectful environment, in particular by avoiding dispersing waste, picking
    flowers or harassing wildlife. Anyone, discovered to thrown waste along the path will be disqualified from the competition and will be subject to the penalties provided for by the municipal regulations.

    ART 13. WEATHER

    The race will take place in all weather conditions. In the case of particular weather conditions (dense fog, snow or thunder storms), the organization reserves the right to make last-minute changes, even during the race, to the race path in order to eliminate potential hazards or conditions that could cause great hardship for the participants. Any changes will be communicated to the participants and reported to the staff.

    ART 14. SAFETY, ASSURANCE, MEDICAL CARE AND CONTROL

    Throughout the course, will be positioned, at different points, first aid points. These points will be connected by phone or via radio with the race direction; On the course and in Omegna there will be ambulances, civil protection personnel and medical teams until the end of all the events.
    Each runner hurt or in trouble, can call the rescue:

    • going in person to a first aid or a refreshment during the race
    • calling the emergency numbers imprinted on the bib number
    • asking another runner to alert the rescue

    Each runner must provide assistance to all people in difficulty and alert the first aid.
    Do not forget that the environmental conditions and the type of event can make you wait for rescue longer than expected. The runner’s safety will then depend on the material that he put in the backpack.
    A runner who appeals to a doctor or a rescuer submits himself to his authority and undertakes to comply with his decisions.
    All runners must stay on marked trails. The runner, who voluntarily moves away from marked trails, is no longer under the responsibility of the Organization.
    The Organization underwrites a third party insurance for the duration of the event.
    It is advised that every athlete also take out their own insurance against injuries for the duration of the competition.
    Participation is, in any case, under the full responsibility of the athletes, who renounce all recourse against the organisation and the aorganisation team in case of damage, death and any consequences arising after the race.

    ART 15. CONTROL AND REFRESHMENT POINTS

    Throughout the course there will be unexpected control points, where members of the organization will monitor the passage of the athletes and can arbitrarily check the mandatory equipment. Each athlete that will refuse the control will be immediately disqualified.
    The passage of the athletes will also be checked at the refreshments points.
    Only the runners carrying a visible bib number will have access to the refreshment points.
    The race are in semi-autonomy.
    Anyway, there will be 11 refreshment points for the 140km, 9 for the 100km, 4 for the 60km, 2 for the 34km.
    At the finish line of each event there will be a rich refreshment.
    There will be 2 kind of refreshment points:

    • only beverages: natural water, sparkling water, energy drinks, Cola
    • solid and liquid: beverages (as above), cookies, chocolate, bananas, oranges, raisins, dried prunes, biscuits, cheese, salame and bread.

    the refreshment points location will be posted on the website of the events.

    ART 16. MAXIMUM TIME AND TIME BARRIERS

    The maximum time to finish the race is:

    • Vibram® UTLO 140km: 36 hours
    • Vibram® UTLO 100km: 30 hours
    • Vibram® UTLO 60km: 18 hours
    • Vibram® UTLO 34km: 8 hours

    on the races there will be these time barriers:
    140KM:

    • Armeno: KM 24,5 (approx)
      • IN 01:00 AM
      • OUT 01:10 AM
    • Omegna: KM 61 (approx)
      • IN 08:00 AM
      • OUT 08:10 AM
    • Arola: KM 100 (approx)
      • IN 10:00 PM
      • OUT 10:15 PM
    • Grassona:KM 118 (approx)
      • IN 02:30 AM (sunday)
      • OUT 02:45 AM (sunday)

    100KM:

    • Omegna: KM 23 (approx)
      • IN 05:00 AM
      • OUT 05:10 AM
    • Arola: KM 62 (approx)
      • IN 07:00 PM
      • OUT 07:15 PM
    • Grassona: KM 80 (approx)
      • IN 11:30 PM
      • OUT 11:45 PM

    60KM:

    • Arola: KM 34 (approx)
      • IN 06:00 PM
      • OUT 06:15 PM
    • Grassona: KM 45 (approx)
      • IN 12:00 AM (sunday)
      • OUT 12:15 AM (sunday)

    34KM

    • Alpe Sacchi: KM 22,5 (approx)
      • IN 05:30 PM
      • OUT 05:45 PM

    In order to continue the race the athletes must arrive and leave the control point before the deadline.
    If not, the athletes will be excluded from the race and their bib will be ivalidated.
    The athlete wishing to continue without a race number, out of the race, will assume all responsibility for any consequences.
    The runners who do not pass the time barrier, the injured ones, those stopped by doctors and the withdrawn, can be returned to the UTLO Village with a shuttle service. The shuttle services will be available in the indicated point on the map published on the website.
    For logistic reasons, it’s possibile that this services takes time.

    ART 17. MODIFICATIONS TO THE COURSE, TIMETABLE

    The Organization reserves the right to modify at any time and without notice the path or positioning of the rescue and refreshment points.
    In case of adverse weather conditions (heavy rains, high risk of thunderstorms, low visibility), without any possibility of complaint, departures can be postponed or canceled, the route may be changed, the time barriers may be changed or the race may be stopped at any point on the track.
    The suspension or cancellation of the race will not entitle the athletes to any refund of the registration fee.

    ART 18. WITHDRAWALS

    Except in case of force majeure, a runner must only abandon at a control/refreshment point. They must alert the head of the point, who will invalidate their bib number.
    The runner must keep his invalidated bib number.
    The return is decided by the head of the control/refreshment point to the following rules:

    • To be able to return to Omegna, runners who dropped out of the race at a withdrawal point can use the service of the organization.
    • Runners who abandon at another rescue or refreshment point, but whose state of health does not need immediate evacuation must get back as quickly as possible and by their own means to the closest withdrawal point.
    • In a refreshment point accessible by organization’s vehicles:
      • at the time of the refreshment point closing, the organization can, if there are available vehicles, bring back to Omegna, withdrawn runners still on site.
      • in case of adverse weather conditions, that justify the partial suspension or the cancellation of the race, the organization, ensure the return of the runners, to the UTLO Village, in the shortest possible time.
    • In case of withdrawal before a control/refreshment point, the runner must go to the nearest control/refreshment point and communicate it to the point leader.
    • If, reaching the nearest control/refreshment point, the runner meets the end of race sweepers, it is them who invalidate the bib number. The runner is then no longer under the organisation’s control.

    In case of the failure to cummunicate a withdrawal and the consequent start of the research, the costs, incurred for the search, will be charged to the athlete.

    ART 19. REWARDS

    There won’t be cash prizes.
    Non monetary prizes shall be awarded to the first 5 men and the first 5 women on every race
    The prize will be given only during the award cerimony. The organisation will not send unpicked up prize to any address.

    ART 20. COMPLAINTS

    Any complaints may be submitted to the Organization of the race by 03:00 PM of Sunday, 20 october 2019, with a deposit of € 50,00 (in cash and non-returnable if the complaint is not accepted). In keeping with the spirit trail, it still expects a full correctness by athletes.

    ART 21. WAY MARKERS

    To be visible at night, the signs have been fitted with reflective material that reflects the light of the headlamp.
    To protect the environment, for the trail marking will be used only removable markers such as ribbons, arrows and ecological paint, that disappears within a few days. It is mandatory to use only the marked trails, no shortcuts, to avoid erosion of the sites.
    WARNING: if you can not see, after 300 mt, any more markers, retrace your steps!

    ART 22. MEALS

    There will be a food service at the end of the competition that will be guaranteed until the last competitor. The cost is included in the registration fee, while it will be possible for other people to access buying a proper ticket directly in the food area.
    In order to access to the food service the athletes must bring and show to the staff their bib numbers.

    ART 23. DECLARATION OF RESPONSABILITY

    The runners is entirely responsible for his/her participation in the competition.
    By the fact of enrolling he/she releases the Organization from any liability resulting from his/her participation in the event and waives all claims, for damages or losses, against the Organisation, which may arise from the event, even if they result from negligence, and that may occur after the race.
    The voluntary enrolment and subsequent participation in the race indicate the full acceptance of these rules and any changes made.
    By registering online, in order to complete the registration, the participant subscribes a consent form that releases the organizers from all liability, whether civil or criminal, for damages to persons and / or property caused by him or his derivatives.
    The partecipant commits itself to follow the rules of the Italian traffic law (Decreto Legislativo 30 aprile 1992, n.285) and its and subsequent modifications and integrations.

    ART 24. IMAGE RIGHTS

    By registering

    • the participants authorize the organization to freely use, without territorial limits of time, still and moving images that portray them when participating in the event.
    • Each participant waives the rights to own their image during the event, as well as waives all recourse against the organisation and its partners for the use of his/her image.