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Regulation
Vibram® UTLO – Ultra Trail Lago Orta 2018

this regulation may be subject to changes

ART 1. GENERAL INFORMATIONS

The ASD Trail-Running organizes on october 19, 20 and 21, 2018, the seventh edition of the running event “Vibram® Ultra Trail del Lago d’Orta – UTLO“, affiliated to F.I.D.A.L. (Italian Athletics Federation), in partnership with the municipalities of Omegna, Armeno, Pella, Cesara, Nonio, Quarna Sotto, Quarna Sopra, Stresa, Varallo, Arola, Madonna del Sasso and Valstrona.
The event is part of the F.I.D.A.L. calendar of Piedmont.

ART 2. EVENTS

There will be 5 different events on october 19, 20 and 21, 2018, in the countryside surrounding the Orta lake. Each event is run in one stage, at one’s own speed, but within a time limited and in semi-autonomy:

Friday 19 october 2018

  • 1) Vibram® UTLO 120Km, around 120 km with about 7600 meters of height gain.

Saturday 20 october 2018

  • 2) Vibram® UTLO 82km, around 82 km with about 5400 meters of height gain.
  • 3) Vibram® UTLO 60km, around 60 km with about 3240 meters of height gain.
  • 4) Vibram® ULTO 34km, around 34 Km with about 2100 meters of height gain.

Sunday 21 october 2018

  • 5) Vibram® UTLO Women Trail, around 17km with about 600 meters of height gain.

ART 3. CONDITIONS OF PARTICIPATION

To participate in the Vibram® UTLO 120Km it’s mandatory to have completed, between 01/01/2017 and 30/09/2018, at least one “4 points” qualifying race (see also ART 5. ENROLLMENT PROCEDURES).
If no one fo the completed races should be a qualifying race but at least one of them were to have a comparable track, the athlete can ask the permission to attend at the race submitting the races’ list to the selection team. In any case, the final decision of the selection team will be without appeal.

To participate in the other events it does not need to have attended to other events, but it does need:

  • To be totally aware of the length and the specificity of the event and to be perfectly prepared for it
  • To have acquired, prior to the race, a real capacity for self-sufficiency in the mountains which permits the management of problems induced by this type of course, and notably:
    • To know how to face, without outside help, climatic conditions which can become very difficult due to the altitude (night, wind, fog, cold, rain or snow)
    • To know how to manage, even if one finds oneself isolated, physical or mental problems arising from high fatigue, muscular or joint pain, digestive problems, minor ailments…
  • To be fully aware, that it is not the role of the organization to help a runner to overcome these problems
  • To be fully aware, that for such an activity in the mountains security depends upon the capacity of the runner to adapt to the problems encountered or envisaged.

The Vibram®UTLO Women Trail is reserved to female athletes.
Participation in one of the events assumes the acceptance of the present regulations and the F.I.D.A.L. regulation for the Trail Running races (rules 252) without reserve.

ART 4. SEMI-AUTONOMY

Semi autonomy is defined as having the capacity to be autonomous between two refreshment points, not only on the food front but also that of clothing and security, being able to adapt oneself in particular to problems encountered or envisaged, like for example: bad weather, physical problems, injuries, etc.
This principle is implicated in the following rules:

  • 1. Each runner must have all his mandatory equipment with him at all times during the race. The mandatory equipment must be showed at the bib number pick up and, at any time, the marshals can verify it. The runner is obliged to accept these controls, at the risk of exclusion from the race.
  • 2. The refreshment points supply food and drink which must be consumed on site.
    The organisation only supplies still water for filling water bottles or camel bag. The runner has to ensure, when leaving each refreshment point, that they have a sufficient amount of water and food to keep them going to the next refreshment point (in order to reduce the environmental impact, no drinking cup will be available at the refreshment points).
  • 3. It is forbidden, to be accompanied during all or any part of the race by a person not enrolled.

ART 5. ENROLMENT CONDITIONS

Entry is open to athletes aged 18 and over who are in possession of a valid medical certificate specifically for sports racing activities. The non-italian runners must use and fill in the form that they can download here: http://www.ultratraillo.com/wp-content/uploads/certificato-medico-eng2018.pdf.
Enrolment is online, using WEDOSPORT, filling in the appropriate form.
To enrol for the 120km it’ mandatory have completed, between 01/01/2017 and 30/09/2018, at least one “4 points” qualifying race.
The evaluation criteria are the ones used by ITRA (www.i-tra.org).
For the list of the qualifying races use the follow link: itra.run/page/290/Calendar.html

The fee payment is possible with credit card, paypal using the online service provided by “WEDOSPORT” or, for the UE citizens with bank transfer.
The registration is personal and final, it’s not allowed exchange of bib numbers or names.
It will be possible to change the distance following this rules:

  • every request must be submitted not after the 30/09/2018
  • the passage to a longer distance will be accepted only after the payment of the fee integration.
  • there will be no refund of the exceeding fee for the passage to a lower distance.

If the athlete is unable to participate and wishes to cancel his registration, he/she must notify the organisers only by e-mail at the following address: iscrizionid@ultratraillo.com.
Procedures for reimbursement are as follows:

  • cancellation by 30/06/2018: reimbursement of 60% of fee
  • cancellation by 31/08/2018: reimbursement of 50% of fee
  • cancellation by 30/09/2018: reimbursement of 40% of fee
  • cancellation after the 30/09/2018: no reimbursement
    Reimbursements will be made by 31 December 2018 and it’s subject to deduction of bank charges pertaining to refund processing.
    In the case of a runner’s non-chronic osteo-articular or muscular injury, and only in this case, arising after registration and which is not completely curable by the day of the race, the athlete will have to send a medical certificate, released not after the 20/10/2018, with the pathology and the prognosis to this e-mail registrations@ultratraillo.com.
    If the medical committee’s decision is favourable, the runner will benefit from a 40% discount for the registrations, for the same distance, to the next year event.
    Should the race be cancelled due to circumstances beyond our control up to 15 days before the races, the Organisers reserve the right to refund 50% of the registration fee paid. This percentage is calculated to enable the Organisers to cover part of the expenses incurred which cannot be recovered.

    2018 REGISTRATION FEE:
    VIBRAM® UTLO 120km: € 110,00 until 30/06, from 01/07 until 31/08 € 125,00, from 01/09 € 135,00

    VIBRAM® UTLO 82km: € 70,00 until 30/06, from 01/07 until 31/08 € 80,00, from 01/09 € 85,00

    VIBRAM® UTLO 60km: € 55,00 until 30/06, from 01/07 until 31/08 € 60,00, from 01/09 € 65,00

    VIBRAM®UTLO 34km: € 30,00 until 30/06, from 01/07 until 31/08 € 35,00, from 01/09 € 40,00

    VIBRAM® UTLO Women Trail : € 20,00 until 31/07, from 01/08 € 25,00

    ART 6. BIB NUMBER AND RACE PACK PICK UP

    In order to pick up the bib number, athletes must pass the mandatory equipment check.
    If the mandatory equipment is ok a countersigned checklist will be given in return.
    Every bib is individually handed to each runner on production of:

    • A photographic identity
    • A copy of the medical certificate (if not already submitted or sent)
    • Countersigned checklist of the mandatory equipment

    The race bib must be worn on the chest or the stomach and must be permanently and fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back or a leg (this will allow to speed up the controls during the race). The name and logo of the sponsors must neither be modified, nor hidden.

    It will be possible to pick up bibs and race packs according to this timetable:

    Friday 19 october 2018

    • 120km from 02:00 PM till 09:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 82km from 04:00 PM till 09:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 60km from 04:00 PM till 09:00 PM at the UTLO Village in Omegna viale Giuseppe Garibaldi.

    Saturday 20 october 2018

    • 82km from 05:00 AM till 06:00 AM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 60km from 06:00 AM till 08:00 AM at the UTLO Village in Omegna viale Giuseppe Garibaldi.
    • 34km from 09:00 AM fino alle ore 11.00 at the UTLO Village in Omegna viale Giuseppe Garibaldi.

    Sunday 21 october 2018

    • Women Trail from 07:00 AM till 09:00 AM at the UTLO Village in Omegna viale Giuseppe Garibaldi.

    ART 7. MANDATORY EQUIPMENT

    In order to participate in these events, a set of obligatory equipment is required. Each runner must have all his mandatory equipment with him at all times during the race. However, this is the minimum necessary to run safely and that each trail-runner must adapt it according to their needs.
    Mandatory equipment 120km – 82km – 60km

    • Backpack
    • Mobile phone, insert emergency numbers, keep the phone always on, do not mask the number, check to start with fully charged battery and enough call volume
    • Personal drinking cup (at least 15cl). No drinking cup will be available at the refreshments
    • Bottles or camel bag, with a water reserve of 1lt (at least)
    • Working headlamp with spare batteries. Only for the 120Km it’s mandatory to have two headlamps with spare batteries.
    • Survival blanket / heatsheet
    • long pants or capri pants + socks (to completely cover the legs)
    • Solid food reserve
    • Waterproof jacket (like GoreTex) with hood
    • Warm clothing (long-sleeved shirt) suitable to face extreme conditions and extreme cold on the mountains (wind, rain, snow)
    • Whistle
    • Adhesive elastic band, suitable for making a bandage or strapping (min 100 cm x 6 cm)
    • Hat, cap or bandana

    Recommended equipment120Km – 82km – 60km

    • Trail / trekking poles
    • Pocket knife
    • Spare warm clothing, in case of bad weather conditions or stop for injury
    • Gloves
    • Little cash (20€)

    Mandatory equipment 34km

    • Backpack
    • Mobile phone, insert emergency numbers, keep the phone always on, do not mask the number, check to start with fully charged battery and enough call volume
    • Personal drinking cup (at least 15cl). No drinking cup will be available at the refreshments
    • Bottles or camel bag, with a water reserve of 1lt (at least)
    • Survival blanket / heatsheet
    • Solid food reserve
    • Waterproof jacket (like GoreTex) with hood
    • long pants or capri pants + socks (to completely cover the legs)
    • Warm clothing (long-sleeved shirt) suitable to face extreme conditions and extreme cold on the mountains (wind, rain, snow)
    • Hat, cap or bandana
    • Working headlamp with spare batteries

    Recommended equipment34km

    • Bastoncini.
    • Guanti.

    Mandatory equipment Women Trail

    • Backpack or bum bag
    • Mobile phone, insert emergency numbers, keep the phone always on, do not mask the number, check to start with fully charged battery and enough call volume
    • Personal drinking cup (at least 15cl). No drinking cup will be available at the refreshments
    • Bottles or camel bag, with a water reserve of 0,5lt (at least)

    Recommended equipment Women Trail

    • Waterproof jacket (like GoreTex) with hood
    • Gloves.

    ART 8. DEPARTURES

    (the timetables can change, the runners will be warned in time)

    Friday 20 october 120km – Omegna, Viale Giuseppe Garibaldi (UTLO Village)

    • 120km briefing: 10:30 PM / Departure time: 11:00 PM

    Saturday 21 october (82km – 55km – 34km) Omegna, Viale Giuseppe Garibaldi (UTLO Village)

    • 82km briefing: 06:30 AM / Departure time: 07:00 AM
    • 58km briefing: 08:30 AM / Departure time: 09:00 AM
    • 34km briefing: 11:30 AM / Departure time: 12:00 PM

    Sunday 22 october (17km) Pella (NO) – The athletes will be transferred, from Omegna to Pella, by boat.

    • 17km Departure time: 10:30 AM

    ART 9. PATH

    The path is mostly on trails and dirty roads.
    Competitors must follow the race course without short cuts; race course is marked with signs, red tape, reflective material, red flags or orange paint and will be shown during the briefing. The move away from the official path, as well as result in disqualification, will be at the sole risk and danger of the competitor.

    ART 10. ENVIRONMENT

    Competitors must behave in a respectful environment, in particular by avoiding dispersing waste, picking
    flowers or harassing wildlife. Anyone, discovered to thrown waste along the path will be disqualified from the competition and will be subject to the penalties provided for by the municipal regulations.

    ART 11. WEATHER

    The race will take place in all weather conditions. In the case of particular weather conditions (dense fog, snow or thunder storms), the organization reserves the right to make last-minute changes, even during the race, to the race path in order to eliminate potential hazards or conditions that could cause great hardship for the participants. Any changes will be communicated to the participants and reported to the staff.

    ART 12. SAFETY, ASSURANCE, MEDICAL CARE AND CONTROL

    Throughout the course, will be positioned, at different points, first aid points. These points will be connected by phone or via radio with the race direction; On the course and in Omega there will be ambulances, civil protection personnel and medical teams until the end of all the events.
    Each runner hurt or in trouble, can call the rescue:

    • going in person to a first aid or a refreshment during the race
    • calling the emergency numbers imprinted on the bib number
    • asking another runner to alert the rescue

    Each runner must provide assistance to all people in difficulty and alert the first aid.
    Do not forget that the environmental conditions and the type of event can make you wait for rescue longer than expected. The runner’s safety will then depend on the material that he put in the backpack.
    A runner who appeals to a doctor or a rescuer submits himself to his authority and undertakes to comply with his decisions.
    All runners must stay on marked trails. The runner, who voluntarily moves away from marked trails, is no longer under the responsibility of the Organization.
    The Organization underwrites a third party insurance for the duration of the event.
    The Organization take charge to subscribe the Runcard Mountain & Trail to all the athletes devoid of F.I.D.A.L. affiliation, Runcard or Runcard Mountain & Trail.

    ART 13. CONTROL AND REFRESHMENT POINTS

    Throughout the course there will be unexpected control points, where members of the organization will monitor the passage of the athletes and can arbitrarily check the mandatory equipment. Each athlete that will refuse the control will be immediately disqualified.
    The passage of the athletes will also be checked at the refreshments points.
    Only the runners carrying a visible bib number will have access to the refreshment points.
    The race are in semi-autonomy.
    Anyway, there will be 10 refreshment points for the 120km, 5 for the 82km, 4 for the 55km, 2 for the 34km and 1 for the 17km , with beverages and solid food.
    At the finish line of each event there will be a rich refreshment.
    There will be 2 kind of refreshment points:

    • only beverages: natural water, sparkling water, energy drinks, Cola
    • solid and liquid: beverages (as above), cookies, chocolate, bananas, oranges, raisins, dried prunes, biscuits, cheese, salame and bread.
      the refreshment points location will be posted on the website of the events.

      ART 14. MAXIMUM TIME

      The maximum time to finish the race is:

      • Vibram® UTLO 120km: 34 hours
      • Vibram® UTLO 82km: 22 hours
      • Vibram® UTLO 60km: 18 hours
      • Vibram® UTLO 34km: 8 hours
      • Vibram® UTLO Women Trail: 4 hours

      These will be the time barriers:
      TIME BARRIERS120KM:

      • Omegna: KM 30 (approx)
        • IN 06:00 AM
        • OUT 06:10 AM
      • Arola: KM 75 (approx)
        • IN 10:00 PM
        • OUT 10:15 PM
      • Grassona:KM 97,5 (approx)
        • IN 03:00 AM (sunday)
        • OUT 03:15 AM (sunday)

      TIME BARRIERS 82KM:

      • Arola: KM 43 (approx)
        • IN 10:00 PM
        • OUT 10:15 PM
      • Grassona: KM 60 (approx)
        • IN 03:00 AM (sunday)
        • OUT 03:15 AM (sunday)

      TIME BARRIERS 60KM:

      • Arola: KM 34 (approx)
        • IN 07:00 PM
        • OUT 07:15 PM
      • Grassona: KM 45 (approx)
        • IN 01:00 AM (sunday)
        • OUT 01:15 AM (sunday)

      TIME BARRIER 34KM

      • Alpe Sacchi: KM 22,5 (approx)
        • IN 05:30 PM
        • REFRESHMENT POINT WILL CLOSE AT 05:45 PM

      The runners who do not pass the time barrier, the injured ones, those stopped by doctors and the withdrawn, will be returned to the UTLO Village with a shuttle service.
      For logistic reasons, it’s possibile that this services takes time.

      ART 15. MODIFICATIONS TO THE COURSE OR TO THE TIME BARRIERS

      The Organization reserves the right to modify at any time and without notice the path or positioning of the rescue and refreshment points.
      In case of adverse weather conditions (heavy rains, high risk of thunderstorms, low visibility) departures can be postponed.

      ART 16. WITHDRAWALS

      Except in case of force majeure, a runner must only abandon at a control/refreshment point. They must alert the head of the point, who will invalidate their bib number.
      The runner must keep his invalidated bib number.
      The return is decided by the head of the control/refreshment point to the following rules:

      • To be able to return to Omegna, runners who dropped out of the race at a withdrawal point can use the service of the organization.
      • Runners who abandon at another rescue or refreshment point, but whose state of health does not need immediate evacuation must get back as quickly as possible and by their own means to the closest withdrawal point.
      • In a refreshment point accessible by organization’s vehicles:
        • at the time of the refreshment point closing, the organization can, if there are available vehicles, bring back to Omegna, withdrawn runners still on site.
        • in case of adverse weather conditions, that justify the partial suspension or the cancellation of the race, the organization, ensure the return of the runners, to the UTLO Village, in the shortest possible time.
      • In case of withdrawal before a control/refreshment point, the runner must go to the previous control/refreshment point and communicate it to the point leader.
      • If, during this return, the runner meets the end of race sweepers, it is them who invalidate the bib number. The runner is then no longer under the organisation’s control.

      In case of the failure to cummunicate a withdrawal and the consequent start of the research, the costs, incurred for the search, will be charged to the athlete.

      ART 17. REWARDS

      There won’t be cash prizes.
      Non monetary prizes shall be awarded to the first 10 men and the first 10 women on the 120km.
      Non monetary prizes shall be awarded to the first 5 men and the first 5 women on the 82km, 58km and 34km.
      Non monetary prizes shall be awarded to the first 6 women on the Women Trail.
      The prize will be given only during the award cerimony. It woldn’t be possible

      ART 18. COMPLAINTS

      Any complaints may be submitted to the Organization of the race by 03:00 PM of Sunday, 22 october 2017, with a deposit of € 50,00 (in cash and non-returnable if the complaint is not accepted). In keeping with the spirit trail, it still expects a full correctness by athletes.

      ART 19. WAY MARKERS

      To be visible at night, the signs have been fitted with reflective material that reflects the light of the headlamp.
      To protect the environment, for the trail marking will be used only removable markers such as ribbons, arrows and ecological paint, that disappears within a few days. It is mandatory to use only the marked trails, no shortcuts, to avoid erosion of the sites.
      WARNING: if you can not see, after 300 mt, any more markers, retrace your steps!

      ART 20. PASTA PARTY

      There will be a Pasta Party at the end of the competition that will be guaranteed until the last competitor. The cost is included in the registration fee, while it will be possible for other people to access upon payment of € 10.00

      ART 21. DECLARATION OF RESPONSABILITY

      The runners is entirely responsible for his/her participation in the competition.
      By the fact of enrolling he/she releases the Organization from any liability resulting from his/her participation in the event and waives all claims, for damages or losses, against the Organisation, which may arise from the event, even if they result from negligence, and that may occur after the race.
      The voluntary enrolment and subsequent participation in the race indicate the full acceptance of these rules and any changes made. By registering online, the participant subscribes a consent form that releases the organizers from all liability, whether civil or criminal, for damages to persons and / or property caused by him or his derivatives.

      ART 22. IMAGE RIGHTS

      By registering, the participants authorize the organization to freely use, without territorial limits of time, still and moving images that portray them when participating in the Ultra Trail and Trail of Lake Orta.